Non-U.S. registered operators conducting frequent non-scheduled commercial / charter operations require authorization from the Department of Transport (DOT). In this article we’ll answer the most frequently asked questions about the DOT 375 exemption and special authorization and when it is required.

Who needs a DOT 375 Special Authorization?

A DOT 375 Exemption is a mandatory operating requirement for ALL non-U.S. based non-scheduled commercial or charter operators. This is an additional requirement other than APIS and the TSA waiver.

A DOT 375 exemption allows these operators to conduct up to 12 flights into the U.S. in a 12-month period.

What is the benefit of a DOT 375 exemption?

With a current DOT 375 Authorization, operators can avoid regulatory fines and potential trip delays, and save themselves administrative burden and uncertainty for U.S. operations.

What is the duration of a DOT 375 exemption?

Once approved, your Special Authorization exemption is valid for 12 months for all aircraft listed on the approval. Renewal processing usually takes 30 days, but apply early in case of processing delays and to avoid a lapse in coverage

 How do operators apply for a DOT 375 exemption?

Applications are submitted directly to U.S. Department of Transportation Office of the Secretary,  Office of International Aviation Foreign Air Carrier Division.

How does DOT track an operator’s flights?

The operator or their agent must report flight activity to the U.S. within five days after the operation directly to the DOT.

Is there any scenario that would require pre-trip authorization from the DOT?

No, all reporting occurs post-flight.

What happens if an operator exceeds the 12-flight cap under the DOT 375 special authorization?

This authorization only allows up to 12 flights to the U.S. An operator that feels they will exceed that threshold would need to apply to both the DOT 375 authorization and the FAA Part 129 Operations Specifications ?

Universal’s Global Regulatory Services Team can help

While this regulatory requirement has been in effect for some time, the DOT has relied on self-reporting for compliance. Our Global Regulatory Team understands the process and can help streamline your application or renewal, make sure you avoid lapses in coverage, and manage the on-going DOT Reporting requirement. For more information contact our Global Regulatory Services team.