Become a Supplier

At Universal Weather and Aviation, Inc., we are committed to helping our clients navigate an increasingly complex world. And we’re looking for suppliers that share our commitment to quality and will work with a sense of urgency on behalf of our clients. Here you can:

About our Supplier program

We understand the importance of the relationships we develop with our suppliers, because these relationships are critical to our future growth and success. Our goal is to establish and maintain long-term relationships with suppliers who can bring us the highest-quality services and solutions for our clients at the best possible value, while maintaining the highest ethical standards.

As part of our Global Community, our suppliers play a key role in helping Universal and our clients achieve our shared purpose of delivering successful trips. We believe in working with our clients as a partner, not as “just another vendor” – and that belief carries over to our relationships with our suppliers. Working together to help set pre-trip expectations and being ready to mobilize and execute when trouble strikes are key elements of how we support our clients around the world – wherever they fly.

We award our suppliers either Qualified or Preferred status. Qualified suppliers meet the criteria required by our program for the category of services offered. Preferred status is a premium designation available only for certain categories of services, and is awarded to those suppliers who are able to meet the requirements of our Preferred Supplier Programs.

Why join us

Our suppliers enjoy benefits including:

  • Prompt and reliable payment from a credit-worthy partner
  • Increased traffic / increased volume
  • Exposure of their brand to a larger base of business aviation professionals

In addition, we often provide our suppliers resources and expertise to help them drive innovation and develop the next generation of services for our clients. Types of assistance we may offer suppliers include:

  • Technology
  • Process improvement
  • Training programs
  • Metrics and corrective action

We are looking for

  • Aviation fuel suppliers
  • Aircraft ground handling / FBOs
  • Ground transportation
  • Hotels
  • In-flight catering
  • Permits
  • Aviation security
  • Indirect procurement

Our requirements

Commitment to service superiority

We are looking for suppliers able to demonstrate a proven record of commitment to the following:

  • Providing top quality services
  • Innovation and continual improvement
  • Integrity
  • Ethics and compliance
Ethics and compliance

We are committed to the highest standard of service quality and business integrity in our dealings with suppliers. As a result, all suppliers are expected to conduct themselves with the highest standards of honesty, fairness, and personal integrity. It is critical to our company’s stature to maintain high standards by adhering to all applicable laws and avoiding even the perception of impropriety or conflict of interest.

Review our complete Supplier Code of Conduct.

Foreign Corrupt Practices Act (FCPA)

Universal Weather and Aviation, Inc., all its direct and indirect subsidiaries, and all its majority-owned joint ventures are committed to complying fully with all laws that apply to our business, both in the United States and in foreign countries in which the company does business. Therefore, all our suppliers are required to demonstrate their commitment to abiding by Universal’s Foreign Corrupt Practices Act Compliance Policy. The purpose of this Foreign Corrupt Practices Act Compliance Policy is to help ensure compliance of all Universal suppliers with the U.S. Foreign Corrupt Practices Act of 1977.

We periodically conduct audits and reviews of our suppliers to ensure adherence to our policies, requirements, and terms and conditions.

General Terms and Conditions

Universal has established general terms and conditions for suppliers who are not currently under contract. Compliance with the following terms will ensure timely payment.

  1. Service invoices and supporting documents must be submitted within seven (7) days of service to ensure timely payment.
  2. Invoices are paid no sooner than forty (40) days after invoices are submitted.
  3. All Invoices must be submitted in English.
  4. Invoices received after 180 days from the date of services will not be paid.

Review all of Universal’s terms and conditions.

How to become a Universal supplier

Universal conducts due diligence on all new suppliers prior to contracting. We utilize TRAC (Trace* Registered Access Code) which is an online system that reviews information entered by a company against government watch lists and validates a TRAC holder’s identity, address, and information. Key documents are uploaded by TRAC holders in order to substantiate the information associated with their code and their profile on the TRAC web portal. The TRAC holder will receive a unique 12-digit code assigned to their company. Once you receive your 12-digit code, you can connect both with Universal and other companies in the TRAC system.

Please go to the TRAC website and follow the instructions provided.

After you have provided this information, and your company has passed all required background checks, you will be contacted by our Strategic Sourcing Group and provided instructions on submitting a detailed Request for Proposal (RFP).

Qualified or Preferred supplier status will only be awarded to those suppliers who can bring us the best value and the best solutions to our clients.

Need more information?

Send us your questions online

* Trace International, Inc. (TRACE) (www.traceinternational.org) was founded in 2001 as a non-profit membership association that pools resources to provide practical and cost-effective anti-bribery compliance solutions for multinational companies and their commercial intermediaries (sales agents and representatives, consultants, distributors, suppliers, etc.).

  • Explore operational insights from our blog.

    • Ops Update: New Random Ramp Checks in Mexico – What you need to know
      by Juan Muniz on December 4, 2019 at 14:42

      As part of a crackdown on illegal charter flights in Mexico from N-Registerd Part 91 operators, AFAC has implemented random ramp checks of all foreign flights. The ramp checks are taking place ramdomly at every airport in Mexico. The complete list of documentation required for the ramp check has been published by AFAC and if operators have all documents available, the entire process should last around 30 minutes. The post Ops Update: New Random Ramp Checks in Mexico – What you need to know appeared first on Universal® Operational Insight Blog.

    • Business Aviation Destination Guide: San Jose, Costa Rica
      by Delmark Muir on November 30, 2019 at 20:21

      ALERT: New GAT at MROC now open Costa Rica’s first-ever general aviation terminal, exclusively available to international private operations at Juan Santamaría International Airport (SJO/MROC), will officially open in December 2019. Visit GAT-SJO.com for more details. For business aircraft operators, setting up a flight to San Jose (SJO/MROC) is not a difficult proposition, and there’s nothing onerous from the regulatory perspective. With the opening of Costa Rica’s first-ever general aviation terminal in December 2019, the experience and security for business aviation operators is now significantly enhanced. It’s essential to work with your trip support provider and the local ground handler The post Business Aviation Destination Guide: San Jose, Costa Rica appeared first on Universal® Operational Insight Blog.

    • Everything you need to know about Costa Rica’s first-ever GAT at MROC
      by Delmark Muir on November 24, 2019 at 15:08

      In mid-December 2019, Costa Rica’s first-ever general aviation terminal (GAT) will officially open for business aviation traffic at San Jose (MROC) Juan Santamaría International Airport (MROC/SJO). The opening of the GAT will have a significant and positive enhancement on private operators’ experience in Costa Rica by drastically reducing their time on the ground. The post Everything you need to know about Costa Rica’s first-ever GAT at MROC appeared first on Universal® Operational Insight Blog.

    • UPDATE: How the new GAT at SBGR in Sao Paulo impacts business aviation
      by Adonis Bastos on November 23, 2019 at 14:40

      A new general aviation terminal recently opened at Description at São Paulo Guarulhos International Airport (SBGR). Since the opening, there has been confusion among operators on whether they are required to use the GAT, if they still need a ground handler, and how pricing of the GAT is charged. Here’s what you need to know. The post UPDATE: How the new GAT at SBGR in Sao Paulo impacts business aviation appeared first on Universal® Operational Insight Blog.