Bizjet Travel to Milan Fashion Week 2017– Part 3: CIQ & Zika Procedures

PT 4 M minute read
Bizjet Travel to Milan Fashion Week 2017– Part 3: CIQ & Zika Procedures

This is a post by author Stefano Bruno. Stefano is the station manager for Universal Aviation Italy – Milan-Linate, which has Fixed-Base Operator (FBO) and ground support locations at Rome (LIRA), Venice (LIPZ), Milan-Linate (LIML), and Milan-Malpensa (LIMC). Stefano is an expert on business aircraft operations in Italy. He can be contacted at

This business aviation blog post continues from our article last week, entitled “Bizjet Travel to Milan Fashion Week 2017 – Part 2: Permits, Ground Handling & Local Area.

Schengen visa requirements for Italy mirror those for the rest of the EU. It’s important to ensure that passengers who require visas obtain them prior to landing. While active crew do not require visas for Italy, it’s often recommended to have applicable Schengen visas, in order to avoid any potential issues or delays upon arrival.

If you are operating to Milan for any of the four Fashion Weeks in 2017 (Jan 21-27, Feb 22-28, Jun 17-20 or Sep 20-27), the following is an overview of what you need to know:

1. CIQ clearance

Customs, immigration, and quarantine (CIQ) clearance is required for arrivals/departures from/to outside the EU. At LIML, CIQ is cleared within the general aviation terminal (GAT), and it’s typically a quick process. When you have goods to declare or need a VAT refund, this process must be completed by a customs officer between 0900-1700 local at the GAT. Outside of this time bracket, the process is done at the main terminal, and it can take up to 30-45 minutes to complete it. LIMC has no GAT or FBO, and CIQ clearance takes place 24/7 within Terminal 2. CIQ clearance can require up to 30 minutes when passengers clear alongside scheduled commercial traffic. Fast track clearance is available at LIMC for GA passengers but must be requested and set up in advance. Note that if anyone onboard is carrying more than 10,000 Euros a very long form must be filled out, and this could add time to the clearance process.

2. Passports and visas

All passengers and crew arriving from outside the Schengen region must present passports with validity of at least 90 days beyond intended departure. Depending upon nationality certain passengers may also need Schengen visas to enter Italy or the EU. As visas on arrival are not possible all passengers requiring visas should obtain these prior to arrival. In some cases passengers without Schengen visas may be permitted to stay in Italy for up to 48 hours, subject to a fine of over 1,000 Euros. Entry without appropriate visa is at the discretion of the immigration officer.

3. Crew documentation and visas

Active crew, irrespective of nationality, do not require visas for Italy so long as they present valid passports and IATA-approved crew IDs. Note that for visa free access crew must be traveling to Italy on duty and not for tourism purposes. A problem sometimes arises when crew do not have IDs considered to be “valid.” In such cases crew members may also be subject to fines of over 1,000 Euros. Our recommendation is for crew to obtain Schengen visas. It takes time for local authorities to validate passports and verify crew IDs, and it’s usually quicker to just present a Schengen visa.

4. Zika considerations

Thanks to a recent regulatory change, put in place over the summer, it’s now possible to operate to Italy without the need for specific Zika disinsection procedures and certification. To qualify for this exemption the operator must confirm that the aircraft has never landed at a Zika infected location for the last 28 days. So long as you’re able to present a letter, signed and on company letterhead, stating that the aircraft has not been in Zika-infected areas for the last 28 days you may land without Zika disinsection certification.

5. Zika disinfection – when it’s required

All aircraft landing in Italy from any origin including domestic locations that do not have the above letter for exemption, must present a valid Zika disinsection certificate, validated within the past eight weeks utilizing ICAO and WHO requirements, or they must have disinsection done upon landing. Disinsection of GA aircraft can be accomplished at either Milan airport, and it’s a two-step process. First the aircraft is treated by an authorized provider and then a disinsection certification is forwarded from the Health dept, within four to five business days.

6. Disinsection process

Upon arrival, after passengers disembark and during ground services, an authorized provider will disinsect your aircraft using an approved aerosol spray. Setting up this appointment involves recommended lead time of 24 hours, but 12 hours’ notice is usually sufficient when landing at LIML. The spraying procedure takes about 10 minutes and all foods must first be removed from the cabin. The aircraft is then closed up for an hour and then left open for two hours (average suggested time) for ventilation purposes. Standard cost of a disinsection certificate is 107.9 Euros, and disinfection treatment runs 140-600 Euros depending on the size of the aircraft. Once disinsection has been completed, and certification obtained, you’re covered for eight weeks for any airport in Italy, the EU, or any destination according to ICAO regulations – so long as you don’t leave and return from a Zika-infected area.

7. Additional reading: Operating to Milan during Fashion Week – Series Index

Note: Links will be updated as articles are published.


The CIQ clearance differs between the two Milan airports, but the process isn’t onerous. Ensure that all persons requiring visas, to obtain them prior to arrival. Last, Zika regulations have changed and you may enter without going through the disinsection process if you have an exemption letter.


If you have any questions about this article or would like assistance planning your next trip to Italy, contact me at

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