Summer Games: July 24-August 9, 2020
Paralympics: August 25-September 6, 2020
The 2020 Tokyo Summer Games and Paralympics will be a very high-demand event for both general aviation and scheduled airline traffic. If you are planning operations into Japan during this period, this guide covers some basics of what you should know.
Our experienced teams are ready to answer your questions and help you plan your mission to Japan.
The Japan Civil Aviation Bureau (JCAB) has designated six primary airports for this event.
All will be official ports of entry and all will be level 3, slot-managed, from July 2020 through September 2020. Fast lane, welcome reception desks and special security services will be available at all airports to help expedite traffic.
JCAB controls the slots of the six airports from July to September, dividing the period into the following three categories. The three months will be classified in accordance with the demand predicted.
Slots requests can be submitted in the following periods.
There are no North American or European style fixed-base operators (FBOs) in Japan.
Ground services and support at airports throughout Japan are among the best in the world. Universal Aviation Japan can confirm ground support equipment (GSE) availability for your equipment type.
Fast lane, welcome reception desks and special security services will be available at all airports to help expedite traffic. You can review an overview of the general customs process and guidelines on our Tokyo destination guide.
As with any event of this size, hotels will be in high demand and many popular Western chains are already reporting as sold out.
If you are working with Universal® Trip Support Services, our Hotels Team may still have block reservations with various major chains available.
Contact us for assistance:
Pre-paid ground transport (with driver) is the recommended option when visiting Tokyo. Taxi drivers in this region rarely speak English. For many, rental cars are not an ideal option as most signage is in Japanese, and vehicles are driven on the left side of the road. Pick up or drop off planeside is not possible at either Tokyo airport.
Universal-Drivania Chauffeurs is our preferred provider, and you can request a free quote online.
Catering can be sourced from in-flight caterers, hotels, and restaurants. For in-flight catering uplifts, we typically recommend allowing three days’ lead time as shorter notice may limit your options.
Note that many hotels and restaurants in the Tokyo area will not provide meals to be consumed off-site, for safety and liability reasons. So, it’s best to use in-flight catering services or to work with Universal Aviation Japan to locate a restaurant willing to provide “take-out” options.
You can also check the free Air Culinaire Worldwide Menu app to see catering options and menus available for Japan and anywhere else you fly.
While fuel availability and credit is very good at both Tokyo airports, it’s important to coordinate this early with your ground handler, so that manpower can be allocated and services set up. Best practice is to provide a copy of the fuel release, by email or fax, to your handler before arrival. Other forms of acceptable credit include fuel and aviation company cards. Note that fuelers do not accept cash payment. However, there is the option of paying the cash to the handler and having them extend credit for the fuel uplift.
Cabotage is not permitted in Japan, and authorities are stringent in enforcing these rules. If you plan to fly a domestic leg within Japan, you may only take passengers who arrived in Japan aboard the same aircraft. For charter flights, the names of all passengers on each flight leg must be listed in the charter contract. It’s not allowable to pick up any passenger(s) in Japan and fly them on domestic flight legs.
Flight planning for business aircraft operations in Japan is, for the most part, straight-forward. But, particular processes should be followed to avoid potential operational issues on arrival/departure. As each airport has specific procedures and local operating restrictions, it’s best to review all requirements with Universal Trip Support Team or Universal Aviation Japan.
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