Operating a business jet to the Carnival of Venice 2019
The Carnival of Venice 2019 is an annual celebration of music, culture and costumes and it takes place February 16th – March 5th on Venice island. If you’re attending via general aviation (GA) it’s best to make parking, aircraft support and crew accommodations arrangements as soon as the schedule is known. This is a one-of-a-kind winter venue to enjoy parades, music in the streets and masked regattas.
The following is an overview of what you need to know:
1. Dates and venue
The Venice Carnival takes place on the island of Venice, with the opening show taking place between the night of February 16th till February 17th with a parade of boats through the Grand Canal till Rio di Cannaregio.
The closing event on March 5th will feature the “Svolo del Leon” in San Marco square, a unique celebration with high attendance. Other main events during the festival include the best mask contest in San Marco square, the dinner and ball at Ca Vendramin. In total roughly 50 events will take place throughout the Carnival, not including other main Island and cities around Venice which have their own parades and events like Burano island and Mestre.
We anticipate strong international attendance throughout but GA movements will likely be most robust during beginning and closing events. Expect higher than normal volume of GA departures out of Venice (LIPZ) throughout the day on Friday Feb 16.
2. Preferred airport
LIPZ is located just across the water from Venice island and is the primary airport for this event. This is a 24/7 airport of entry (AOE) with no published curfews. A general aviation terminal (GAT) is open daily 0600-2200 local with overtime available upon request. Full GA support services, fuel and credit are available at this location. Note that LIPZ has become a much busier airport over the past couple of years. Peak times of scheduled commercial activity to avoid here are 1100-1400 local daily.
3. Slots and PPRs
LIPZ has no airport slot requirements but prior permission required (PPR) is needed, with minimum recommended lead time of 24-48 hours. As prior permissions required (PPRs) are always needed for Venice (LIPZ) it’s best to request this as soon as schedule is known. PPR specifies your parking approval and duration. While parking approvals and length of stay can be revised upon arrival it’s always best to limit changes during this busy time in Venice. PPR requests should specify operator name, aircraft registration, crew and passenger details, intended length of stay and value added tax (VAT) number if applicable.
4. Parking availability
We do not anticipate GA parking availability to be an issue during the Carnival of Venice 2019. In recent years, LIPZ was busier than normal during the event, but all aircraft were accommodated. Extended parking is possible at this location, based on PPR request and approval. For an extended stay it’s important to specify this in your initial PPR request. The airport authority will provide approval or denial, based on what’s available. LIPZ normally has 25 GA parking stands available but this reduces to about 15 or so during winter as some stands are converted to de-ice areas. The good news is if the GA stands fill up it’s often possible to obtain parking on the commercial side. The local airport authority is supportive of GA and GA parking needs.
5. Longer term parking
Longer parking stays can be requested with your PPR submission and are not usually an issue. However, such requests depend upon availability. We recently had a request turned down for a 10-day stay at LIPZ. Note that it’s often feasible to obtain five to seven days parking during Carnival period at the airport’s discretion. For more information and assistance securing parking, Universal Aviation Italy – Venice can help.
6. Larger aircraft
Be mindful that parking for larger aircraft, including Gulfstream G650, ACJs and BBJs is limited at LIPZ. Currently there are only two large aircraft GA parking stands available. There may be options to park on the commercial side of the field, at discretion of the airport authority. Treviso (LIPH) has some limited ability to accommodate large GA aircraft but another option where there are no real issues is at Milan (LIML).
7. Alternate airports
We recommend LIPH and Trieste (LIPQ) as parking alternates if you’re not able to organize parking at LIPZ. Both are 24 hour AOEs with parking, fuel, full GA support services and adequate ground support equipment (GSE). Slots are not needed for these locations but PPRs are mandated, with suggested lead time of 24-48 hours. LIPQ has no GAT but LIPH has a dedicated GA entrance to the main terminal. Although these are smaller airfields GA parking has never been much of an issue. Some operators may wish to consider LIML as a parking alternate. Drive times from LIPH, LIPQ and LIML to Venice are about 30 minutes, 60-90 minutes and 2.5 hours respectively.
8. CIQ clearance
Customs, immigration and quarantine (CIQ) is cleared at LIPZ within the general aviation terminal (GAT), during operating hours (0600-2200 local daily) or when GAT overtime has been confirmed. This process typically takes about 10 minutes. For clearance outside GAT hours, when overtime has not been arranged, you’ll clear CIQ within the main terminal. Ground handlers escort you through the process. No prior notice is needed for clearance at LIPZ or Milan (LIML) but 24 hours’ notice is recommended for CIQ arrangements at both Treviso (LIPH) and Trieste (LIPQ).
9. Fuel uplifts
Fuel deliveries are usually on time at LIPZ although there can be delays during busy periods. Note that a private non-revenue flight may only uplift fuel within four hours of departure. However, charter (non-scheduled commercial) operations may uplift upon arrival or at any time up until departure.
For additional savings on fuel, the UVair Fuel Program can help.
10. ACDM procedures
Airport collaborative decision making (ACDM) procedures have been fully implemented at LIPZ, having been introduced back in Jan 2015. This process works smoothly and improves operational efficiency and traffic flows. The goal is to facilitate the aircraft turn around process.
11. Permit requirements
Landing permits are not required in Italy for private non-revenue flights but they are mandated for charter operations.
12. In-flight catering recommendations
Good in-flight catering facilities and options are available at LIPZ. We recommend at minimum 24 hours advance notification for catering uplifts and 48 hour for more custom orders.
13. Crew accommodations
While certain preferred hotels will sell out during Carnival period we can always source good quality crew accommodations, on the island or on the mainland. For 4-star crew accommodations expect to pay 300-450 USD/night on the island and about 200 USD/night on the mainland. It’s best to book accommodations at least three or four weeks in advance.
14. Local transport
Local transport from LIPZ and the mainland to Venice island, and from point to point on Venice island, is accomplished via either public or private water taxis. We recommend private water taxi services as they’re quicker and more reliable. Taking a public water taxi from LIPZ to the island, for instance, could take an hour. There’s a convenient water taxi terminal just adjacent to the GAT at LIPZ. Due to heavy demand over this period private water taxi availability will be limited, so it’s important to book trip as early as possible.
You can get a free quote for ground transportation through Universal Private Transport.
15. Schedule revisions
It’s best to try to avoid revising schedule, PPR and parking once requests have been confirmed. Should you need to revise either schedule or parking dates/times it’s best to provide 24 hours’ notice to your ground handler.
LIPZ is a straight-forward operating destination with efficient services and we anticipate sufficient parking to accommodate all GA traffic to this year’s Carnival. Confirm your PPR as soon as possible, notify your handler of all service requirements and take the time to enjoy the city, lifestyle and architecture.
While we do not anticipate a shortage of good quality crew accommodation over the Carnival period be aware that some popular hotels will sell out. Expect private water taxi services to be under high demand throughout the entire event. Ensure that all charter flights have appropriate landing permits when traveling to Italy. Last, its recommended that you arrange overtime for use of the GAT for CIQ clearance when it’s outside of its normal operating hours.