APIS Filing Services

With assistance from Universal, you won't miss a step.

Universal® helps you navigate changing regulations and acquire the permissions you need for every trip. Below, we've provided a checklist for Advance Passenger Information System (APIS) preparedness, as well as FAQ documents, Fact Sheets, and other resources on a variety of regulatory concerns. Start here – then contact either Universal's Regulatory Services Team directly, or your Trip Support Services Team for customized answers and assistance.

Universal can assist you with the following:

• Airspace Access Program / TSA Waivers
• Border Overflight Exemption
• Electronic System for Travel Authorization: Visa Waiver Program Modernization
• Visa Waiver Program
• APIS Preparedness Checklist for Private GA Operators (Part 91)

Important APIS Update for Private / Part 91 Operators

The U.S. Department of Homeland Security (DHS) recently announced additional measures to strengthen private aircraft security. New Advance Passenger Information System (APIS) submission requirements for Part 91 operators will require more detailed information on arriving and departing aircraft, as well as information about persons on board.

When do the new rules take effect?

The rules are published in the Federal Register dated December 18, 2008; operators have until May 18, 2009 to become fully compliant.

Who is affected?

All Part 91 operators will now be required to submit APIS manifests for ALL flights arriving into, or departing from, the United States. Previously, charter and commercial operators had these requirements only in the U.S. and in CARICOM countries.

What is my Part 91 operation required to do?

• Submit electronic manifest data for all people traveling on board your aircraft
• Submission due one hour prior to departure or arrival into/out of the U.S.
• Data must be filed through the Electronic Advanced Passenger Information System (eAPIS) or an approved alternate system. Universal's in-house transmission system has been tested and approved by both U.S. Customs and Border Protection (CBP) and Transportation Security Administration (TSA) for current APIS requirements:
  • Advance notice of arrival information
  • Advance notice of departure information
  • Aircraft identification information, including color scheme and decal number
  • Complete passenger and crew manifest
  • Operator information to include name and address

What are my options for submitting APIS transmissions?

• CBP's eAPIS transmission service
  • Online access
  • Manual entry - must key in data for every trip
• Universal APIS Transmission Services
  • Complete turn-key service
  • Secure proprietary system programmed for APIS compliance
• Another approved third-party transmitter

What types of fines or penalties could I face if my operation does not comply with the new APIS rules?

Fines and penalties for non-compliance with the new APIS requirements will be substantial. Depending on the type of violation, the CBP fines for APIS non-compliance will likely begin at $5,000.00.