Planning Dates

    Operational Planning Dates

    Ideal operational planning dates require advance planning, sometimes up to a year in advance of an event.

    Below is an approximate planning guideline for operational planning.

    TYPE OF EVENT RECOMMENDED LEAD TIME FOR PLANNING HOTELS
    Meetings and conferences 3-6+ months prior to the event
    Seasonal destinations (Caribbean, ski country, etc.) 3-6+ months prior to the event or travel
    Major annual sporting events (Grand Prix, Wimbledon) 6+ months prior to the event
    Olympics and World Cup 12+ months prior to the event
    Air Shows (Paris Air Show) 6-12+ months prior to the event
    World Summits and Forums (World Economic Forum) 12+ months prior to the event

    Hotel Planning Dates

    Ideal hotel planning dates require advance planning, sometimes up to a year in advance of an event.

    Below is an approximate planning guideline for hotel planning.

    TYPE OF EVENT RECOMMENDED LEAD TIME FOR PLANNING HOTELS
    Meetings and conferences 3-6+ months prior to the event
    Seasonal destinations (Caribbean, ski country, etc.) 3-6+ months prior to the event or travel
    Major annual sporting events (Grand Prix, Wimbledon) 6+ months prior to the event
    Olympics and World Cup 12+ months prior to the event
    Air Shows (Paris Air Show) 6-12+ months prior to the event
    World Summits and Forums (World Economic Forum) 12+ months prior to the event
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