Business Aircraft Ops to Venice (LIPZ) – Part 1: Permits, PPRs & CIQ

> | November 17, 2015 | 0 Comments
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Business Aircraft Ops to Venice (LIPZ) - Part 1: Permits, PPRs & CIQ

This is a post by author Stefano Bruno. Stefano is the station manager for Universal Aviation Italy – Milan-Linate, which has Fixed-Base Operator (FBO) and ground support locations at Rome (LIRA), Venice (LIPZ), Milan-Linate (LIML), and Milan-Malpensa (LIMC). Stefano is an expert on business aircraft operations in Italy. He can be contacted at stefanobruno@universalaviation.aero.

This is part one of a two-article series on operations to Venice, Italy.

Located on the mainland, Venice Marco Polo Int’l (LIPZ) is the airport of entry (AOE) for planning a business aviation trip to the Venice. When planning a trip to this location you need to give special attention to the process for permits, permissions, and customs, immigration, and quarantine (CIQ).

The following is an overview of what you need to know:

1. Landing permits

When operating to Italy, landing permits are only required for non-European Union (EU)-registered charter (non-scheduled commercial) flights. Note that all non-EU registered charter operations must have a Third Country Operator (TCO) issued by the European Aviation Safety Agency (EASA) in order to obtain a charter permit. Lead time to process the landing permit is 45 business days, it’s valid for one year, and you may include multiple aircraft on one permit. To add an aircraft to an existing permit requires submission of appropriate documentation and lead time of 10 business days. Be mindful that if your non-EU registered charter aircraft has more than 19 passenger seats the landing permit process differs, and a Foreign Operator Questionnaire (FOQ) is needed prior to any operation to Italy. For operations requiring a FOQ it’s recommended that you speak with your 3rd-party provider, or ground handler, for more information on the process.

2. Landing permit documentation

In order to obtain a charter permit for Italy you’ll need to provide documents such as certificates of airworthiness and registration, specific liability insurance coverage based on the Air Carriers Aviation Liabilities pursuant to E.U. Regulation 785/2004 standards, and operational specifications. For a full list of documents, you can refer to the Ente Nazionale Per L’Aviazione Civile (ENAC) website. It’s also recommended that you speak to your 3rd-party provider.

3. Processing landing permits

ENAC processes charter landing permits Monday-Friday 0900-1700 local and is closed on weekends/holidays. Short notice permit requests are not usually possible, considering the mandated 45 day permit lead time (for aircraft with less than 19 passenger seats). The only exception may be for air ambulance operations. Note that even air ambulance operators must have a TCO and landing permit prior to arrival in Italy.

4. PPR requirements for LIPZ

When operating to LIPZ, a Prior Permission Required (PPR) must be obtained and the airport authority is strict on requirements. Be aware that Stage 2 aircraft are not permitted at this location. For PPR requests you’ll need to provide address of operator, a firm schedule, aircraft type and registration, and arrival/departure times. EU-based operators must submit their value added tax (VAT) number while non-EU based operators should be prepared to present a valid tax ID number (although this is not always required). We recommend a minimum of 24 hours advance notification for PPR requests, but three to four hours notification is usually sufficient for tech stops.

5. PPR considerations/revisions

Once your PPR is confirmed you’ll be given a confirmation number, and this must be placed in Remarks 18 of your ICAO flight plan. PPR is only approved for the schedule provided and may be revoked if a NOTAM is subsequently issued restricting parking. Be mindful that subsequent changes to schedule will usually require a new PPR, and there’s a high risk of denial, particularly during the May – October peak travel season.

6. CIQ processing

CIQ clearance at LIPZ is normally completed at the main terminal but may be requested to be done at the generally aviation terminal (GAT). Requests to clear at the GAT must be submitted in advance, and customs/immigration will advise if this is or is not possible. CIQ clearance at LIPZ normally takes approximately 10-15 minutes to complete. Note that for any clearance at the main terminal, the passengers will remain in the vehicle while the agent takes the passports in for clearance. Also, crew don’t have to go through CIQ processes, regardless of nationality.

7. CIQ considerations

For international arrivals/departures, complete crew and passenger information should be forwarded to the ground handler in advance of arrival. For arrival/departure a gen dec is needed, but arrival/departure cards are no longer required. Ensure that passport validity extends a minimum of 90 days beyond the date of your arrival. All luggage will be screened at the GAT but crew/passengers on international arrivals from outside the EU usually clear CIQ in the main terminal. CIQ does not usually request to personally see crew/passengers — they just require the documentation. If they do need to see you, you’ll clear CIQ in a separate line from scheduled commercial passengers. Passengers requiring visas need to obtain their Schengen visas prior to arrival in Italy. Visas are not necessary, however, for active crew listed on the gen dec and carrying IATA approved crew IDs. Be mindful that if you have VAT refunds to process on departure, this can take up to one hour to complete, and you must present purchased items, original receipts and the credit card used for the
purchases.

8. Cabotage considerations

Cabotage regulations are strictly enforced in Italy, and transporting additional passengers internally within Italy is not permitted. There’s no issue if you drop off some of the passengers you arrive with and continue on to the next destination in Italy without embarking additional passengers. You may not, however, add any passengers for internal legs within Italy.

Conclusion

It’s important that first time charter operators pay particular attention to permit requirements. Note that the airport requires that all operators obtain a PPR for parking purposes, so it’s recommended that this is done as soon as a schedule is known. The CIQ process for this location differs from others, and in most cases they don’t require to see the crew or passengers for clearance.

Later, we’ll discuss airport information, aircraft parking, and aviation fuel for Venice,Italy.

Questions?

If you have any questions about this article or would like assistance planning your next trip to Italy, contact me at stefanobruno@universalaviation.aero.

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About

Stefano Bruno has been with Universal Aviation Italy – Milan-Linate since 2002 and has held the position of station manager since 2011. His areas of expertise include all aspects of handling supervision, as well as FBO management and technical support. Stefano is highly skilled in and familiar with general trip planning and operating procedures at Milan, across Italy, and throughout Europe. He’s developed extensive business connections throughout the Italian and European operating arenas and has the ability to simplify the operating experience for his clients while taking all steps necessary to ensure success of their particular missions. Stefano has a technical aviation diploma and served with the Rome-based presidential guard squadron of the Italian army. He’s fluent in English, Italian, and Spanish. Stefano can be reached at stefanobruno@universalaviation.aero.

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