LABACE 2015 Fly-In Prep: Permits, Flight Planning, and Local Area


LABACE 2015 Fly-In Prep: Permits, Flight Planning, and Local Area

This is a post by authors Marcia Taue and Adonis Bastos. Marcia and Adonis are based at Universal Aviation Brazil, which has aircraft ground handling facilities in Sao Paulo, Brasilia, Manaus, Recife, and Rio de Janeiro. Marcia and Adonis are experts on business aircraft operations in Brazil and can be contacted at or

This business aviation blog post continues from our article last week, entitled: “LABACE 2015 Fly-In Prep: Airports, Parking, and CIQ.”

As discussed in Part 1 of this article series, this year’s Latin American Business Aviation Conference & Exhibition (LABACE) takes place August 11-13 in Sao Paulo, Brazil. In our last article, we covered airports; parking; and customs, immigration, and quarantine for business aircraft operators planning on flying in for this busy event period. In this article we’ll focus on permits, documentation, and flight plan filing, as well as provide some tips on navigating our famous traffic and arranging hotels.

The following is an overview of what you need to know:

1. Landing permit requirements

You’ll need just a landing permit when making a single stop in Brazil. If you are making more than one stop – even a tech stop – a domestic overflight permit is needed. In the case of single-stop operations, plan on a minimum of two hours prior to arrival for the landing permit. The Agencia Nacional de Aviacao (ANAC), the permit approval authority, is available 24/7, but processing is slower on nights and weekends as the agency operates with a smaller crew during these times. Note that the permit must be confirmed prior to filing the flight plan.

2. Domestic overflight permits

Domestic overflight permits are needed if you are making more than one stop in the country. They are valid for the length of stay in Brazil but are not actually validated until you arrive in country. While ANAC normally approves domestic overflight permits for a period of 60 days, the actual approval period depends on the customs agent at your port of first arrival. While it’s possible to extend domestic permit validity by as much as 45 days, such requests must always be submitted to customs at least 15 days prior to expiration of an existing permit.

3. Domestic permit lead times

Official lead time when requesting domestic permits for Brazil is 48 hours, assuming all of the documentation is submitted and in order. Short-notice requests are possible, but they are at ANAC’s discretion to approve/disapprove.

4. Permit documentation considerations

Documentation requirements are similar for both landing and domestic overflight permits. Standard requirements include registration and airworthiness certificates, worldwide insurance, and pilot licenses/medicals. Depending on the type of flight, additional documentation may be required, so it’s always important to confirm requirements with your 3rd-party provider.

5. Flight plan notations

When you departing from Brazil, your flight plan must indicate:

  • your slot confirmation number (if applicable)
  • name of the captain
  • previous departure point
  • a receipt number to confirm that landing/parking/navigation fees have been paid. This is known as a “DAT.” Your ground handler will assist in settling all charges due and obtaining the required receipt.

Note that if there are any errors or missing information on your flight plan, it will not be accepted, and operational delays are likely. Any corrections made to flight plans take 45 minutes to be made, and you’ll not be able to depart until after the update is complete.

6. Hotels and local transport

Sao Paulo offers many good choices in terms of preferred accommodations, including large international chain hotels. Hotels in the downtown area generally offer better options and services, and the local area offers a little more in terms of nearby restaurants, shopping, etc. Average price for 4-star crew accommodations in Sao Paulo normally runs 150-200 USD per night. During the LABACE period, hotels close to SBSP may be closer to 300 USD per night. While these hotels are close to the venue, you may need to drive out further for restaurants and other evening activities.
We do not anticipate any difficulty or issues in setting up prepaid transport (car with driver) during the LABACE period. If you have never been to Sao Paulo before, know that our traffic is famous. Talk to your ground handler and/or hotel about projected drive times based on your hotel and the time by which you need to get to a destination, as you can find yourself stuck in traffic for an hour to travel a few miles.


If you’re flying into Sao Paulo for LABACE 2015 or for business, note the requirements for a permit – either a landing or domestic overflight permit. Specific documentation needs to be submitted for such permits, so it’s recommended that you communicate with your 3rd-party provider. Also, be aware of flight planning requirements as errors could cost delays to your flight.

Please note that Brazil is a complex operating environment, and we recommend you work with an experienced ground handler in Sao Paulo and trip support provider.


If you have any questions about this article or would like assistance planning your next trip to Brazil, contact us at or