Business Aviation Trip Planning: Venice Carnival 2014

> | January 21, 2014 | 0 Comments
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Business Aviation Trip Planning: Venice Carnival 2014

Venice Carnival 2014 takes place February 15-March 4 and promises to draw significant attendance. Celebrating the relationship between humankind and the environment – and the importance of fantasy – Venice Carnival 2014 offers a chance to see how Venetian aristocrats once lived and promises solid days of costumed chaos. For business aviation operators planning to attend, it’s important to begin the trip planning process as early as possible.

The following is an overview of what you need to know:

1. Primary airport is LIPZ

The primary airport for the Venice Carnival is Venice (LIPZ). This airport offers all standard services a business aircraft may need. It’s important to keep in mind that Prior Permission Required (PPR) processes are unique at this location. The following is the information you’ll need to know if you are traveling to LIPZ during the Venice Carnival period:

Venice (LIPZ)

  • Airport of Entry (AOE): Yes
  • Operating hours: 24 hours
  • PPR: Required
  • Airport slots: Not required
  • Parking: Available
  • Ground handling: Available
  • Jet A-1 fuel: Available
  • In-flight catering: Available

Notes:

Even though this is a 24-hour airport, the General Aviation Terminal (GAT) has limited hours of operations of 0600-2200 local daily. It may be possible to extend GAT hours until 2359 local; however, it’s suggested that aircraft arrive no later than 2330 local. Be aware that the GAT is not available for overtime between 0001-0600 local. Lead time for overtime requests is a minimum of 24 hours. Such requests will be granted on a case-by-case basis, and overtime charges will be applied.

To ensure full service availability at LIPZ, it’s recommended that General Aviation (GA) aircraft arrive/depart during GAT operating hours. Outside of GAT hours, all services are conducted at the main terminal, and VIP services are not available.

PPR is required for all operations to LIPZ, and specific procedures must be followed in order to arrange ground handling and PPR. For all requests, you’ll need to provide the following information:

  • Operator address
  • Aircraft type
  • Registration and call sign
  • Full schedule (no TBA times are permitted)

It’s important to note that if the request doesn’t include all of the above information, the airport authority will not consider it. This is because a special online form needs to be filled out by airport authorities for each flight scheduled to/from LIPZ.

GAT customs hours are 0600-2200 local. Customs, Immigration, and Quarantine (CIQ) arrangements during and outside normal operating hours must be requested and confirmed in advance. If CIQ isn’t available at the GAT, then clearance will need to be completed at the main terminal.

All transportation for LIPZ – including private water taxis and public boats – should be arranged in advance. If you utilize a water taxi, transfer time is approximately 20 minutes, whereas public boats take about 40-90 minutes to reach central Venice.

2. Alternate airports

Aircraft parking can be an issue when traveling to LIPZ, especially during large events such as the Carnival, the Boat Show, and the Venice International Film Festival. During these events, aircraft parking at LIPZ may be problematic. The following are recommended airport alternates to consider:

Treviso (LIPH)

  • AOE: Yes
  • Operating hours: 0500-2300 local
  • PPR: Required
  • Airport slots: Not required
  • Parking: Available
  • Ground handling: Available
  • Jet A-1 fuel: Available
  • In-flight catering: Available

Notes:

In-flight catering is available at LIPH and should be coordinated through your ground handler.

LIPH doesn’t have a dedicated GAT. Ground handling agents for GA flights provide only minimal services, and this does not include direct escort of crew/passengers through CIQ.

You must contact the ground handler through the air traffic control air-to-ground frequency 118.7 mhz.

PPR is required for all GA operations to LIPH. Lead time is a minimum of 24 hours, and PPR confirmation number must be placed in remarks section 18 of the flight plan.

This airport is a 30-minute drive to LIPZ.

Trieste (LIPQ)

  • AOE: Yes
  • Operating hours: 24 hours
  • PPR: Required
  • Airport slots: Not required
  • Parking: Available
  • Ground handling: Available
  • Jet A-1 fuel: Available
  • In-flight catering: Available

Notes:

Via permanent NOTAM, PPR is required for all GA operations to LIPQ. PPRs are required for aircraft parking purposes, and lead time is a minimum of 24 hours.

LIPQ is approximately 1.5 hours from LIPZ.

3. Landing permit requirements

Landing permits are required for charter (non-scheduled commercial) operations but not for private non-revenue operations. Ente Nazionale per L’Aviazione Civile (Italian Civil Aviation Authority, or "ENAC") is the authority that processes all landing permits. Permit lead time, and validity of permits, vary, depending on number of passenger seats:

  • For 19 or fewer passenger seats, an annual blanket permit is available for an operator’s fleet with lead time of 20 days
  • For an operation with 20 or more passenger seats, a one-shot permit can be obtained with lead time of 45 days. In the case of aircraft that have obtained prior permit approval, within two IATA seasons (seasons are March-October and October-March), permits may be obtained with seven days’ advance notice

4. Hotel and transportation arrangements

There are many 4- and 5-star crew hotel options, including international chains, available in the LIPZ area. As the Venice Carnival will be a very busy event, it’s recommended that hotel accommodations be confirmed well in advance. During the Carnival period, hotel room prices may be elevated, and there may be extended cancellation policies and/or non-refundable deposits to consider. Many hotel options are also available in the LIPH area, but most of these are not international chains. The LIPQ area has fewer hotel options to consider.

Transportation arrangements for LIPZ should be made as soon as possible for any planned operation during the busy Venice Carnival period. Private water taxis cost approximately 110€ (150 USD), while a public boat charges approximately 30€ (40 USD) roundtrip. Pre-paid transportation (car with driver) options are available at both LIPQ and LIPH.

Conclusion

While the best aircraft parking and hotel accommodations options will be obtained by booking arrangements as early as possible, last-minute operator requests are also possible. Your 3rd-party provider, and local ground handler, will source the best available options for your trip needs and will help ensure a smooth operating experience.

Questions?

If you have any questions about this article or operating to Italy, contact me at christinevamvakas@univ-wea.com.

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Category : Best Practice, Events

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About

Daniele Ceccato has an extensive range on hands-on operator support experience, built up over the past 10 years, but he’s also a commercial pilot – with a rating from the Oxford Aviation Academy – and has on-the-job experience as a technical support manager. He served at Universal Aviation Italy – Venice until 2014 and at the time of his departure held the position of Station Manager.

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