Operations to Ireland – Permits, PPRs and Airport Slots
This is a post by author Derek Collins. Derek is general manager for Universal Aviation Ireland – Shannon, which has an aircraft ground handling facility in Shannon, Ireland. Derek is an expert on business aircraft operations in Ireland and can be contacted at email@example.com.
This business aviation blog post is part of a series on operating in Ireland and continues from our last article: “Operations to Ireland – Flight Planning, Weather & NOTAMS.”
It’s important to know Prior Permission Required (PPR) and airport slot requirements when planning operations to Ireland. While the process and necessary documentation are not onerous, it’s important to submit all documentation simultaneously.
Below is an overview of what you should know:
1. Know permit requirements for Ireland
No PPR is needed for Shannon (EINN), Dublin (EIDW) or Cork (EICK), regardless of type of flight. However, a charter (non-scheduled commercial) landing permit is required if an aircraft overnights or embarks/disembarks passengers, but this permit is not needed in the case of tech stops or crew changes or for charter flights, as long as no passengers embark/disembark. Permits require a copy of the Air Operators Certificate (AOC) – including a full list of operational aircraft currently registered – along with insurance and noise and airworthiness certificates.
2. Understand the permit request process
Landing permits may be requested either directly or by way of a 3rd-party provider. All documentation should be supplied at the time the request is made to avoid delays. While there’s no specific format for permit requests, the Ireland Department of Transport (DOT) prefers that requests and document submissions arrive via email. Passenger information does not need to be submitted for a landing permit. Once the permit is approved, you will be given a permit confirmation number. It’s best to keep a copy of the permit onboard – in case of a ramp check – but permit confirmation details are not required to be placed in remarks section 18 of the flight plan. DOT keeps your documents on file for three months, so you will not need to resubmit documents for a new permit request within this time period unless something expires or changes.
3. Know permit revision requirements
Landing permits are valid for 72 hours after the approved time. Revision is required in the case of any delay beyond 72 hours, if you arrive earlier than the approved permit time or if there are changes to scheduled stops. If you change tail number or aircraft type, you’ll need to apply for a new permit. Revisions are confirmed quickly during normal business hours and, in cases of emergency, can be revised quickly over the weekend. Medevac flights are exempt from landing permit requirements due to humanitarian reasons. For a charter flight that diverts to Ireland due to an emergency or weather-related issue, a permit can be requested retroactively after landing. In this case, the aircraft may depart Ireland while the permit request remains in process.
4. Experimental aircraft have unique permit requirements
Experimental aircraft require permits for both overflight and landing in Ireland. Requests are sent to the DOT with a lead time of 48 working hours, and permits, once approved, have 60 days’ validity, as long as the aircraft’s special airworthiness certificate remains the same. Documentation requirements include:
- Airworthiness and registration certificates
- Insurance certificate stating the level of coverage in place for war risks and allied perils
- Experimental flight certificate
- Statement that the aircraft is fitted with TCAS version 7.1
5. Airport slots may be required
EIDW requires airport slots for arrival/departure regardless of type of flight. EINN and EICK, however, do not require airport slots. Airport slots are obtained from the airport slot coordinator, with all requests submitted via an online Intranet system. Airport slot requests must be processed via a ground handler, or you can contact the Dublin Airport Authority directly via phone but you will have to announce your ground handling agent, who will assist with this process. Airport slot requirements for EIDW are in place due to higher traffic volumes and are allocated on a first-come-first-served basis with deviations of +/- 15 minutes.
6. Know best practice for obtaining airport slots in Ireland
Airport slots may be requested as early as two weeks prior to your proposed schedule. Be aware that available airport slot times will be limited during periods of peak scheduled commercial activity at EIDW. Scheduled commercial airlines are given priority on airport slots. Note that airport slots at EIDW have replaced aircraft parking PPR requirements. Therefore, when airport slots are confirmed, aircraft parking is also confirmed. No aircraft documents are needed to request airport slots, but a firm schedule is recommended. If your requested airport slot is not available, your ground handler will be able to monitor available airport slots for EIDW live and online. In many cases a better slot, closer to your requested arrival/departure time, can be negotiated prior to arrival/departure.
In Ireland, it’s best to work with a ground handler and – in the case of EIDW – all airport slot requests must be submitted by your ground handler. Your ground handler will be an effective resource in terms of securing services and permits as needed, or negotiating for the best airport slots times based on preferences of the particular operator.
If you have any questions about this article or need help with an upcoming trip to Ireland, contact me at firstname.lastname@example.org.
Later we’ll discuss hotels and culture for Ireland and their impact on your trip.