Trip Planning Preparation: British Formula 1 Grand Prix 2013

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Trip Planning Preparation: British Formula 1 Grand Prix 2013

The 2013 British Formula 1 Grand Prix runs June 28-30 at the Silverstone Grand Prix Circuit north of London. This promises to be yet another busy event, bringing a large amount of General Aviation (GA) traffic into the UK. Business aircraft operators planning on flying into the UK around the time of this event need to begin working with their 3rd-party provider, and ground handler, as soon as possible – particularly for short-notice trips. Here is a general overview of what you should be aware of:

1. Primary airports to consider for the event

There are two primary airports to consider for this event: Luton (EGGW), at one hour from the race track, and Coventry (EGBE), at 50 minutes from the track. A third option is Oxford (EGTK) – about a 40-minute drive from the Silverstone circuit. The first two are Airports of Entry (AOEs), while the third option is an AOE upon request. Due to increased traffic at all area airports, over the Formula 1 period, it’s recommended that any aircraft services be requested well in advance.

Luton (EGGW)

  • Airport of Entry (AOE): Yes
  • Operating hours: 24 hours for Stage 3 aircraft; Monday-Saturday, 0600-2300 local and Sunday, 0700-2300 local for Stage 2 aircraft
  • Prior Permission Required (PPR): Not required
  • Airport slots: Required for all arrivals and departures. Deviation: +30 minutes/-15 minutes
  • Aircraft parking: Available
  • Ground handling: Available
  • Aviation fuel (Jet A-1): Available and aviation fuel cards accepted
  • In-flight catering: Available

Notes:

Remote customs clearance is available at this airport. This service allows operators to avoid customs/immigration clearance upon arrival. It’s always best to request remote customs clearance; however, it’s at the discretion of the UK Border Agency (UKBA) to approve or disapprove of the request.

Airport slots should be requested as soon as the schedule is known, and your ground handler can assist with airport slot requests.

To avoid delays, advise your ground handler in advance of any services needed for your trip. Strict noise regulations at EGGW require that all aircraft reach an altitude of 1,000 feet within 3.5 NM of takeoff.

Coventry (EGBE)

  • AOE: Yes
  • Operating hours: Monday-Friday, 0700-0100 local; Saturday-Sunday, 0900-1900 local
  • PPR: Required for all aircraft with at least 24 hours’ notice
  • Airport slots: Not required
  • Aircraft parking: Available
  • Ground handling: Available
  • Aviation fuel (Jet A-1): Available and aviation fuel cards accepted
  • In-flight catering: Available

Notes:

The hours above are for GA traffic. Overtime may be available outside normal operating hours; however, that is at the discretion of airport authorities.

Oxford (EGTK)

  • AOE: Upon request
  • Operating hours: 0630-2230 local
  • PPR: Required for all aircraft with at least 24 hours’ notice
  • Airport slots: Not required
  • Aircraft parking: Available
  • Ground handling: Available
  • Aviation fuel (Jet A-1): Available and aviation fuel cards accepted
  • In-flight catering: Available

Notes:

Overtime is available upon request. Advance notification must be provided for any overtime request.

EGTK is an AOE upon request, and it’s recommended that at least four-hours’ prior notice be provided. Full crew and passenger information should always be supplied with such requests.

When customs arrangements are made, clearance is done at the aircraft which takes only a few minutes.

EGTK is located outside of the London Terminal Manoeuvring area (LTMA) with fewer holds.

This airport is 26 miles from the track, which is approximately a 30 minute drive by car.

Helicopter shuttles to the track are available at this airport.

We would like to thank James Dillon-Godfray for the additional information.

2. Obtain necessary charter (non-scheduled commercial) permits

Charter permits are required for all charter operations to the UK. The UK Department for Transport (DFT) officially mandates five working days to process charter landing permit requests. Minimum advance notification, prior to the scheduled departure, is 48 hours. For more information on UK charter permits, please read our article titled "Flying Charter to the U.K.? Here’s What You Need to Know."

3. Consider hotel and transport options

There are many excellent hotel options in the London area, including a wide selection of 4- and 5-star accommodations. Due to increased traffic during this time period, it’s recommended that hotels be booked as far in advance as possible.
Pre-paid transportation (car with driver) is recommended during the British Grand Prix period. As there will be heavy traffic, possible road closures and a general lack of parking in the area, rental vehicles are not recommended.

4. Pay required UK Air Passenger Duty (UK APD)

Note that you may be required to pay UK APD for your flight. For more information on this, read our previous article: UK Air Passenger Duty (UK APD) – How It Applies to UK Business Aviation. Depending on who you are working with, your 3rd-party provider can facilitate these payments on your behalf.

5. Comply with European Union Emission Trading Scheme (EU-ETS)

Intra-EU flights (flights departing and arriving within the European Union) are required to comply with EU-ETS monitoring, reporting and carbon trading requirements. You can read our series on aviation EU-ETS or visit the EU-ETS Resource Center for more information.

6. Additional information

Additional information on the British Grand Prix taking place at Silverstone can be found at the British Formula 1 website.

Conclusion

Consider operating hours, PPRs, charter permits and strict noise regulations when operating to preferred airports for this event. In the case of EGTK, keep in mind that advance notification is necessary to confirm AOE status. Your 3rd-party provider, and your ground handler, will be able to organize all aircraft services and crew accommodations, even for last-minute or short-notice operations.

Questions?

If you have any questions about this article or operating to the UK, contact us at greglinton@univ-wea.com or christinevamvakas@univ-wea.com.

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Category : Best Practice, Events

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About

An original member of the Universal Trip Support Services Team Europe, Master Trip Owner Greg Linton is known as a solutions-oriented problem solver. He’s also known as an expert on operations around the globe, particularly to Europe, Africa and China. Since joining Universal in 2000, Greg has facilitated more than 9,100 trip legs. He has represented Universal at numerous industry tradeshows and conventions including the European Business Aviation Association Conference & Exhibition and the National Business Aviation Association Conference. Greg has also been interviewed for and contributed articles to many industry publications. Prior to joining Universal, Greg served as an aircraft maintenance administration supervisor in the United States Marine Corps. Greg holds a bachelor’s degree in aviation management. He can be reached at greglinton@univ-wea.com.

About

An FAA-Licensed Dispatcher, Christine Vamvakas is an expert in all areas of trip support services, including TSA Waivers, international visa requirements, aircraft fuel ranges, operations in Greece, and charter operations throughout Europe. A native of Greece, Christine is fluent in Greek and has more than a decade’s experience working in trip support services with Universal Weather and Aviation, Inc. Having served as Master Trip Owner and Team Lead for Universal’s Charter Management Team, Christine has facilitated thousands of international trip legs and uses that experience in her role as Universal’s Operations Communications Manager. Christine holds a bachelor of science degree in business management and a master’s degree in business administration. Her expert commentary has been included in multiple business aviation publications. You can reach Christine at christinevamvakas@univ-wea.com.

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