UEFA Euro 2012: Tips for Business Jet Operators Flying to Poland and Ukraine


The 2012 UEFA European Football Championship (“EURO 2012”) will be hosted in eight different cities across Poland and Ukraine between 8 June and 1 July 2012. This championship tournament occurs only once every four years, so business jet operators should expect high traffic and take extra steps to plan ahead if operating to any of the host cities during this period.

The cities hosting EURO 2012 and their airports of entry (AOEs) are as follows:

  1. Warsaw, Poland (EPWA)
  2. Wroclaw, Poland (EPWR)
  3. Gdansk, Poland (EPGD)
  4. Poznan, Poland (EPPO)
  1. Kiev (Kyiv), Ukraine (UKBB and UKKK)
  2. Donetsk, Ukraine (UKCC)
  3. Kharkiv (Kharkov), Ukraine (UKHH)
  4. Lviv (Lvov), Ukraine (UKLL)

Dates and times for all the matches can be found here.

If you are planning a trip to any of these cities in this timeframe, consider the following:

1. Pay attention to airport operating hours

  • EPWA: 0600-2200 local. Between 2200-0600 local, the airport goes into standby mode and any operators wishing to travel to that airport during these hours will have to obtain a PPR which has a lead time of at least 24 hours.
  • EPWR: Summer operating hours for international flights is 0800-2200 local, and for domestic flights, it’s 0700-2359 local
  • EPGD: 0001-2359 local
  • EPPO: 0001-2359 local
  • UKBB: 0001-2359 local
  • UKKK: 0001-2359 local
  • UKCC: 0001-2359 local
  • UKHH: 0001-2359 local
  • UKLL: 0600-2200 local

2. Request airport parking as soon as possible

All of the airports above may experience high traffic and congestion on the days the appropriate city will be hosting one of these games. If you plan to travel to that location during these periods, it’s best to request parking as soon as possible.

3. Arrange 3rd-party services well in advance

All 3rd-party services may be limited during this period due to high demand. For this reason, we recommend requesting any transportation (pre-paid with driver or rental vehicle), in-flight catering, and any other services, as soon as possible.

4. Book your hotel accommodations now

As with other services, hotel accommodations in each of these cities are a limited resource. This may create sold-out situations, non-cancellable rooms, pre-payment, or deposit, so it’s recommended you request the hotels as soon as a firm schedule is known.

5. Confirm airport slots and PPRs, and stay on top of airport slot system changes

Currently the only two locations that require a PPR or airport slots are:

  • EPWA: requires airport slots and a PPR
  • UKBB: requires airport slots

However, during these games, many of these airports will most likely become airport slot coordinated to manage the traffic they are expecting. For this reason, it’s best to request any ground handling, airport slots, and/or PPRs earlier rather than later due to airport capacity.

6. Arrange landing permits

In Poland, landing permits are required for charter (non-scheduled commercial) flights, but only a notification is needed for private non-revenue flights.

For private non-revenue flights, only a notification needs to be sent to Civil Aviation Authority (CAA) Poland, along with the aircraft’s worldwide insurance (which must include war risk and act of terrorism liability). The lead time for this landing notification is 24 hours.

Charter (non-scheduled commercial) flights require a landing permit with a three day lead time if it’s making one stop and if the flight is one of the following:

  • ✈ a passenger flight with 12 or more seats
  • ✈ a cargo flight with maximum takeoff weight of 5700 kilos (12566 lbs.)

It’s important to know that multiple stops within the country will extend the lead time needed to obtain a landing permit. The following are the lead times for multiple charter flight stops in Poland:

  • ✈ 7 business days for two or more charter flights
  • ✈ 14 business days for 10 charter flights or more

In addition, there are a number of documents required to obtain a landing permit. For example, airworthiness, registration, aircraft noise certificate, and the charter agreement are needed.
If your flight is a passenger charter flight with less than 12 seats, only a notification needs to be sent to CAA Poland, along with the aircraft’s worldwide insurance (which must include war risk and act of terrorism liability).

In Ukraine, CAA requires a landing permit for both private non-revenue and charter (non-scheduled commercial) flights. For private non-revenue, the lead time is four days and the request must be accompanied with proof of worldwide insurance. Charter flight landing permits requests must also must be accompanied with proof of worldwide insurance, but the lead time is 14 days. Also, for both types of landing permits, a special format is required per CAA Ukraine’s regulations and must be requested through a local ground handler.


The games are sure to bring increased traffic to all of these airports which will require more coordination to arrange the services needed. It’s best to plan early and start working with your 3rd-party provider now. Once all your requested arrangements have been made, take the time to enjoy this great event that only comes around once every four years.


If you have any questions about this article, contact me at christinevamvakas@univ-wea.com.