Hotel Planning Dates

Ideal hotel planning dates require advance planning, sometimes up to a year in advance of an event. On each page of the calendar spread, we’ve included a Hotel Planning Guide that lists the recommended planning date start times for various events.

Below is an approximate planning guideline for hotel planning.

TYPE OF EVENT RECOMMENDED LEAD TIME FOR PLANNING HOTELS
Meetings and conferences 3-6+ months prior to the event
Seasonal destinations (Caribbean, ski country, etc.) 3-6+ months prior to the event or travel
Major annual sporting events (Grand Prix, Wimbledon) 6+ months prior to the event
Olympics and World Cup 12+ months prior to the event
Air Shows (Paris Air Show) 6-12+ months prior to the event
World Summits and Forums (World Economic Forum) 12+ months prior to the event

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