Ideal hotel planning dates require advance planning, sometimes up to a year in advance of an event. On each page of the calendar spread, we’ve included a Hotel Planning Guide that lists the recommended planning date start times for various events.
Below is an approximate planning guideline for hotel planning.
|TYPE OF EVENT||RECOMMENDED LEAD TIME FOR PLANNING HOTELS|
|Meetings and conferences||3-6+ months prior to the event|
|Seasonal destinations (Caribbean, ski country, etc.)||3-6+ months prior to the event or travel|
|Major annual sporting events (Grand Prix, Wimbledon)||6+ months prior to the event|
|Olympics and World Cup||12+ months prior to the event|
|Air Shows (Paris Air Show)||6-12+ months prior to the event|
|World Summits and Forums (World Economic Forum)||12+ months prior to the event|