EU-ETS Reporting Resource Center
Universal Global Regulatory Services
About EU-ETS (and who's affected)
In Spring 2009, the European Union announced plans to expand the scope of its Emissions Trading Scheme (ETS) to include aviation. In simple terms, EU-ETS is a mandatory regulation requiring all non-commercial operators who travel into, out of, and between EU Member States to monitor their CO2 flight emissions starting 1 January 2010. However, in a proposal passed on April 30, 2014, the Directive has been temporarily amended to exempt any operator who emits less than 1000 tons of CO2 under the full scope (in, out, and within the EU). This amendment currently applies to the 2013-2016 reporting years.
Registering for EU-ETS
Before reporting for EU-ETS, you will need to register with the European Commission (EC) to be assigned a Member State which administrates your program. Follow these steps below.
Step 1: Apply for/confirm your EU Member State
What is an EU Member State and how does it relate to your operation?
A Member State of the European Union is any one of the sovereign states that have acceded to the European Union (EU). All operators are assigned a specific EU Member State as their regulatory authority within EU-ETS.
When will you be required to apply for/confirm a Member State?
Within 8 weeks after your first applicable trip to an EU-ETS participating country.
EU Member States:
Austria, Belgium, Bulgaria, Croatia (as of July 1, 2013), Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom
EFTA (European Free Trade Agreement) Countries:
Iceland, Liechtenstein and Norway
EU Outlying Territories:
Guadeloupe, French Guiana, Martinique, Reunion, The Azores, Madeira, The Canary Islands, Aland Islands, Saint Martin (French), Akrotiri and Dhekelia
What do you need to do?
Identify if you have already been assigned a Member State
If your flight department has not yet taken any action in regard to EU-ETS, your first step is to identify if you have already be assigned to an EU Member State. Your assigned Member State has a Competent Authority to which you will regularly report emissions.
Operator List 9 | European Commission's Web site (26 February 2016)
Complete history of Operator Lists and Prior Compliance Lists released by the European Commission
The following lists are provided for historical reference only. To identify your current Member State assignment, please refer to the latest version list(s) provided above.
- Operator List 8 | European Commission's Web site
- Prior Compliance List 7 | PDF
- Operator List 7 | PDF
- Prior Compliance List 6 | PDF
- Operator List 6 | PDF
- Prior Compliance List 5 | PDF
- Operator List 5 | PDF
- Prior Compliance List 4 | PDF
- Operator List 4 | PDF
- Prior Compliance List 3 | PDF
- Operator List 3 | PDF
- Prior Compliance List 2 | PDF
- Operator List 2 | PDF
- Prior Compliance List 1 | PDF
- Operator List 1 | PDF
Notes: Prior Compliance lists show those NEW operators who have been assigned a member state. Operator Lists are comprehensive lists of all operators and their member state assignment.
Are you already on the list above?
If you've already identified your Member State, contact its competent authority to get details about its specific monitoring plans submission process.
If you are already on the list, proceed to this step.
Not on the list?
If you cannot identify your aircraft on any Member State list, you must submit a Fleet List form to the European Commission to be assigned to Member State. To do this:
- Access the EU-ETS fleet list form | DOC file format
- Tips to complete: check the second box, "Representing the below legal person"; Name of Natural or Legal Person (Your Company Operator Name); leave Operator Code blank.
- Print, sign, scan to PDF, and e-mail this file as an attachment to
ENV-EU-ETS-AIRCRAFT-OPERATOR-LIST@ec.europa.eu and firstname.lastname@example.org.
The European Commission will publish an updated Operator List each February on its Web site. Prior to February, the Commission publishes a Prior Compliance List at irregular intervals which specifies new operators being added to the upcoming official Operator List. Check back here for the latest version.
Important to note
Until your company's name is shown in writing on the Operator List, you are not held accountable to any Member State's deadlines. Do not submit your monitoring plans until you have been designated to a Member State.
Step 2: Submit your monitoring plans to EU Member State
What monitoring plans must I submit?
Once you have received confirmation of the EU Member State to which you are assigned (see Step 1), you are required to submit the following:
- Annual emission-monitoring plan (required)
- Data-flow chart (required; Emission-monitoring-plan-process flow chart)
- Tonne-Kilometre monitoring plan (optional)
You must do this within 8 weeks of being assigned a Member State.
What do you need to do?
Contact your EU Member State for procedure and set a timeline for submission
Your Member State will advise you on process for submitting your plan for approval.
Complete the required annual emissions monitoring plan and data flow chart
- Download blank annual-emissions-monitoring-plan template | XLS
- View sample small-emitter guidance for completing annual-emissions template | PDF
- View sample data-flow chart for emissions-monitoring plan | PPT
Additional assistance in creation of monitoring plans is available through Universal Global Regulatory Service. Contact us for more information.
Important to note
- A monitoring plan submission fee applies (varies by Member State).
- Beginning with your first applicable trip to an EU-ETS participating country, you should begin monitoring and recording your EU-ETS required data. See next section for details.
Submit plans per the process outlined by your EU Member State
As process varies from country to country, please contact your Member State for more information.
Once you submit your plans, a reviewer from your EU Member State's environmental authority will contact you to confirm receipt. The reviewer will provide feedback on your submitted plan and advise of any required changes.
EU-ETS Monitoring and Reporting
After you have registered with the European Commission (EC) and have been assigned a Member State which administrates your program, you are ready to begin your annual emissions monitoring and reporting. Follow these steps below.
Annual aviation-emissions monitoring begins 1 January each calendar year for EU-ETS. Your report must be submitted to your Member State's regulatory authority no later than 31 March of each calendar year.
Carbon credits to offset CO2 emissions are due by April 30th of the reporting year.
What do you need to do?
Begin tracking your required annual emissions data.
Identify affected trips based on arrival/destination ICAOs that fall within Member States/territories, and capture required datasets for your annual aviation-emissions reporting. See reporting template below.
Calculate your emissions data.
You have two options for the calculation of annual emissions. You can use either estimated fuel consumption using an EC-approved tool or you can use actual fuel consumption.
Universal recommends using the European Commission's small emitters tool for estimated fuel consumption for any operator who qualifies. Before downloading this tool, please read through the guidance on small emitter thresholds.
You do not need to download this tool if you subscribe to Universal's EU-ETS Emissions Reporting Portal, as this tool is already integrated with the portal.
For operators that choose to use actual fuel consumption, there are two calculation options available.
- For the Method A calculation option, use this CO2 emission calculator.
- For the Method B calculation option, use this CO2 emission calculator.
Compile your annual emissions report.
Complete the below template to store calculated CO2 emissions data for validation and annual reporting:
Blank EU-ETS annual emissions monitoring (AEM) report template (updated March 1, 2011) | XLS
Submit to your Member State.
Once you have received your completed report, submit it to your Member State no later than 31 March.
Note: Your Member State should have already provided you instructions for submission. If not, you should contact Universal Global Regulatory Services or your Member State for instructions.
Once you have submitted your annual emissions report, you should receive a confirmation of receipt and approval from your Member State.
2016-2017 EU-ETS Roadmap to Success
for aviation-emissions reporting
Stay on top of these milestones to ensure your compliance with EU-ETS.
|Activities to complete||Time frame|
||April 30, 2017|
||March 31, 2017|
||December 2016 - January 2017|
||Before March 31, 2016|
||Before April 30, 2016|