EU-ETS Reporting Resource Center

What is an EU Member State and how does it relate to your operation?

A Member State of the European Union is any one of the sovereign states that have acceded to the European Union (EU). All operators are assigned a specific EU Member State as their regulatory authority within EU-ETS.

When will you be required to apply for/confirm a Member State?

This must be done immediately.

1. Identify your assigned Member State

If your flight department has not yet taken any action in regard to EU-ETS, your first step is to identify your designated EU Member State. Your assigned Member State has a regulatory agency to which you will regularly report emissions.

• Click here to identify your Member State (operator list 1) | PDF
• Click here to identify your Member State (prior compliance list 1) | PDF
• Click here to identify your Member State (operator list 2) | PDF | updated January 29, 2010
• Click here to identify your Member State (prior compliance list 2) | PDF | updated July 02, 2010

Please review the above lists before proceeding.

2. Are you already on this list above?

If you've already identified your Member State, contact its regulatory agency to get details about its specific monitoring plans submission process.

Contact Information for Member States | PDF

If you are already on the list, Proceed to Step 2 | Submit Monitoring Plan.

3. Not on the list?

If you cannot identify your aircraft on any Member State list, you must submit a Fleet List Form to the European Commission to be assigned one. To do this:

• Access the EU-ETS fleet list form | DOC file format
• Tips to complete: check the second box, "Representing the below legal person"; Name of Natural or Legal Person (Your Company Operator Name); leave Operator Code blank.
• Print, sign, scan to PDF, and e-mail this file as an attachment to both ENV-EU-ETS-AIRCRAFT-OPERATOR-LIST@ec.europa.eu and ENV-EU-ETS-AVIATION-PRIOR-COMPLIANCE-LIST@ec.europa.eu.

4. Next steps:

When you submit your fleet list form to the European Commission, you will receive an acknowledgement referencing a new Operator List to be published in February 2010. You should begin preparing your monitoring plans upon receipt of the acknowledgement (see Step 2).

Important to note:

Until your company's name is shown in writing on the Operator List, or you have been contacted directly by an EU Member State, you are not held accountable to any Member State's deadlines. Do not submit your monitoring plans until you have been designated to a Member State.

What monitoring plans must I submit?

Once you have received confirmation of the EU Member State to which you are assigned (see Step 1), you are required to submit the following:

• Annual emission monitoring plan (required)
• Data flow chart (required; Emission monitoring plan process flow chart)
• Tonne-Kilometre monitoring plan (optional)

Deadline?

You must do this immediately if you have already been assigned an EU Member State. If you have not received your Member State, you must apply to be assigned to one as soon as possible (see Step 1 for details).

1. Contact your EU Member State for procedure and set a timeline for submission.

Contact Information for Member States | PDF

Your Member State will advise you on process for submitting your plan for approval.

2. Complete the required annual emissions monitoring plan and data flow chart.

• Download blank annual emissions monitoring plan template | XLS
• View sample completed annual emissions monitoring plan template (sample version 1) | DOC
• View sample completed annual emissions monitoring plan template (sample version 2) | PDF
  
• View sample data flow chart for emissions monitoring plan | PDF

Important to note:

• A Monitoring Plan submission fee applies (varies by Member State).
• Beginning 1 January 2010, regardless of whether you have an approved plan or are waiting on approval,
  you should begin recording your Tonne-Kilometre data into your EU-ETS Tonne-Kilometre reporting template for benchmarking.

3. Complete the optional Tonne-Kilometre monitoring plan.

Why is this important?
The Tonne-Kilometre monitoring plan is required to register for the EU-ETS optional benchmarking scheme, which begins 1 January 2010. If you have frequent operations to, from, and between EU Member States, Universal® recommends that you take part in the benchmarking scheme. This will allow you to receive carbon credits as free allowances for your annual emissions from 2012-2020.

• Download blank Tonne-Kilometre monitoring plan template | XLS
• View sample completed Tonne-Kilometre monitoring plan template | PDF
• View sample data flow chart for benchmarking plan | PDF

Important to note:

• By submitting your information now, you are obligating yourself to submit 2010's Tonne-Kilometre data no later than 31 March 2011.
• A one-time EU Member State submission fee applies (varies by Member State)
• A required third-party verifier will also charge a fee to review your Tonne-Kilometre plan.
• If you have few annual flights impacted by EU-ETS legislation, consider performing a cost-benefit analysis to determine if submitting the Tonne-Kilometre plan is right for your operation.
• Beginning 1 January 2010, regardless of whether you have an approved plan or are waiting on approval,
  you should begin recording your Tonne-Kilometre data into your EU-ETS Tonne-Kilometre reporting template for benchmarking.
• The individual allocation for each operator is proportional to the (reported and verified) tonne kilometres that were flown over the course of the benchmarking year 2010.

4. Submit plans per the process outlined by your EU Member State.

5. Next steps:

Once you submit your plan, a reviewer from your EU Member State's environmental authority will contact you to confirm receipt. The reviewer will provide feedback on your submitted plan and advise of any required changes.

What is this?

This is the annual emission reporting template for tracking CO₂ emissions as required for EU-ETS compliance. This report will need to be verified by an approved third-party verifier prior to submission.

Deadline?

Annual emissions reporting begins 1 January 2010 for the EU-ETS pre-trading periods. Your initial third-party verified report must be submitted to your Member State's regulatory authority no later than 31 March 2011. This pre-trading period will be in effect 2010 and 2011. During this time annual emission reporting will be required, but no carbon offset credits will need to be purchased or traded.

Beginning with the 2012 annual emissions report (submitted by 31 March 2013), operators will be required to purchase or apply carbon credits to retroactively offset all CO₂ emissions.

1. Begin tracking your required annual emissions data.

Identify affected trips based on arrival/destination ICAOs that fall within EU Member States/territories, and capture required datasets for your annual emissions reporting. See reporting template below.

2. Complete the annual emissions reporting template:

One of the datasets required for this report is the Total Fuel Consumed. You have three options for this calculation.

• For the Method A calculation option, use this CO₂ emission calculator.
• For the Method B calculation option, use this CO₂ emission calculator.
• As an alternative, you can use the EU commission's approved fuel estimator tool (available January 2010).

3. Submit your completed annual emissions report to an approved third-party verifier.

Important to Note:

Currently, there is no approved list of third-party verifiers. Please contact Universal or your Member State to check availability of this list.

4. Submit to your Member State.

Once your annual emissions report has been reviewed by an approved third-party verifier, submit it to your Member State no later than 31 March 2011. Note: You should have already received submission instructions. If not, contact your Member State for instructions.

5. Next steps:

Once you have submitted your annual emissions report, you should receive a confirmation of receipt and approval from your Member State.

What is this?

This is the Tonne-Kilometre reporting template for tracking benchmarking data throughout 2010 in order to receive your free carbon credits/allowances for 2012-2020. This report will need to be verified by an approved third-party verifier prior to submission.

Deadline?

Tonne-Kilometre monitoring spans 1 January-31 December 2010. Your 3rd party verified report must be submitted to your Member State's regulatory authority no later than 31 March 2011.

1. Begin tracking your required Tonne-Kilometre data.

Identify affected trips based on arrival/destination ICAOs that fall within EU Member States/territories, and capture required datasets for your annual emissions reporting. See reporting template below.

2. Complete the Tonne-Kilometre reporting template:

3. Submit your completed Tonne-Kilometre report to approved third-party verifier.

Important to Note:

Currently, there is no approved list of third-party verifiers. Please contact Universal or your Member State to check availability of this list.

4. Submit to your Member State.

Once your Tonne-Kilometre report has been reviewed by an approved third-party verifier, submit to your Member State no later than 31 March 2011. Note: You should have already received submission instructions. If not, contact your Member State for instructions.

5. Next steps:

Once you have submitted your Tonne-Kilometre report, you should receive a confirmation of receipt and approval from your Member State.